Call to order

This special meeting of Las Rosas Condominium Association was called to order at 7:30 pm MT on March 8, 2022 by Paula Steinert (president) with Rob Sacks as secretary.

Owners in attendance: Paula Steinert (voting for unit 1), Randy Wohlford (voting for unit 2).

Owners represented by proxy: Barbara Gardner (voting for unit 3). A copy of her digitally signed proxy document, appointing Paula Steinert as her proxy, is attached below.

Owners not in attendance: Claudia Wohlford, Jordan Gibbs.

Other attendees: Rob Sacks.

Eligible Mortgagees: There are no Eligible Mortgagees at the present time.

Approval of agenda

The members agreed unanimously to follow the agenda that was sent in the notice of this meeting (attached below).

Minutes

Minutes of the previous meeting (Feb. 25, 2022), which had been emailed earlier to all owners, were unanimously approved.

Amendments

• Agenda: Explicitly allow meetings by Web apps (e.g. Zoom) and phone; allow phone and email notifications for meetings; simplify and shorten the notification procedure for meetings.

  After discussion Randy Wohlford moved to amend the Bylaws by adding the following section:

  “3.18 Meetings called by unanimous agreement of the Directors. Notwithstanding anything to the contrary in these Bylaws, the Directors may hold a special meeting of the Board whenever and wherever they choose, for any purpose, with or without notice, in person or by any means that allows them to hear each other speak including phone and web conferencing software, provided that all of them agree to do so.” The motion was approved three to zero.

  [This amendment was later certified by the president as the First Amendment to the Bylaws, reproduced here.]

• Agenda: Increase the minimum length of the initial term of leases.

  After discussion Randy Wohlford moved to amend the Declaration by replacing the words "thirty days" with "one year" in the first sentence of the last paragraph of Section 3.3. The motion was approved three to zero.

  [This amendment was later recorded with the county clerk as the Fourth Amendment to the Declaration, reproduced here.]

• Agenda: Revoke part 2 of Amendment 3 to the Declaration on the grounds that it violates state law.

  After discussion Randy Wohlford moved to amend the Declaration by revoking part 2 of Amendment 3 and restoring the original language of section 5.3, but with the following change to that original language: "85%" will be changed to "67%" to match the minimum number in the Condominum Act § 47-7B-17-A. The motion was approved three to zero.

  [This amendment was later recorded with the county clerk as part of the Fifth Amendment to the Declaration, reproduced here.]

• Agenda: Prohibit smoking.

  After discussion Randy Wohlford moved to amend the Declaration by adding the following section:

  “3.7 Smoking. Smoking is prohibited everywhere on the Property including interiors of Units, on Common Elements, on Reserved Common Elements, and on Limited Common Elements.” The motion was approved three to zero.

  [This amendment was later recorded with the county clerk as part of the Fifth Amendment to the Declaration, reproduced here.]

Adjournment

The meeting was adjourned at 10:50 pm MT.

Submitted for approval by Robert Sacks, secretary, on March 11, 2022.
Approved April 1, 2022.